The district follows policies and procedures to ensure quality products and services are purchased at the best value. This is fulfilled by:
- Awarding annual and multi-year contracts, including construction
- Managing independent contractor and consultant contracts
- Negotiating cooperative price agreements
- Overseeing rental, intergovernmental, software, maintenance, fundraising, and advertising agreements
- Establishing Purchase Orders
- Monitoring Purchase-Card transactions
We post all Academy District 20 Requests for Proposals (RFPs) on our website. You can see these (if any are issued) under the "Requests for Proposals (RFPs)" section of this page. We also post many of these (but not all) on the Rocky Mountain E-Purchasing System. Companies interested in learning about our bidding opportunities can register with the Rocky Mountain E-Purchasing System. Vendors are encouraged to monitor our website and register with Rocky Mountain E-Purchasing System for district bidding and proposal opportunities.
Purchases of material, supplies, equipment and/or services will be processed as follows:
Up to $9,999.99 ($100,000 for construction): Micro-purchase threshold.
Micro-purchases may be awarded without soliciting competitive quotations if the district considers the price to be reasonable. To the extent practicable, the district must distribute micro-purchases equitably among qualified suppliers. The procurement card (p-card) is the preferred payment method for purchases up to $9,999.99.
Purchases $10,000 to $100,000 (identified as simplified acquisitions) or over $100,000 for construction.
Simplified acquisition procedures are those relatively simple and informal procurement methods for securing services, supplies, or other property. Price or rate quotations must be obtained from an adequate number of qualified sources (three sources at a minimum). An RFP may be issued if this is the best way to obtain competitive proposals. Requirements may be listed on the district website and Rocky Mountain E-Purchasing System.
Purchases over $100,000.
These purchases will be procured using formal competitive proposals except when competition is not available or in the best interest of the district. Requirements shall be listed on the district website and Rocky Mountain E-Purchasing System.