Skip Ribbon Commands
Skip to main content
Navigate Up
Sign In
 

 School Closures and Delays Standards for Weather Decisions

 
​When bad weather conditions occur, either a school closure or a delayed schedule may be announced. Local radio and television stations will be advised no later than 5:15 a.m. Information will also be available on the D20 website.
 

 District Process and Considerations for Closures or Delays

 

​The District 20 Transportation Department considers the following factors in making any weather-related decision:

  • Snow Accumulation
  • Road Conditions
  • Ability to Access Buildings
  • Weather Conditions
  • Temperature
  • Visibility
  • Wind-Chill
  • Weather Forecast 

In addition, the District 20 Transportation Department performs the following:

  • Receives up-to-the-minute weather updates from local weather consultants.
  • Consults with El Paso County and the City of Colorado Springs regarding their road sanding plans.
  • Exchanges vital weather information and road conditions with neighboring school districts.
  • Consults with the U.S. Air Force Academy to determine if they are going to delay or close.
  • Has staff members drive on district streets between 2:30 A.M. and 3:45 A.M. to inspect road conditions.
 

 In the Event of District Closure

 
  • ​School Bus service will not be available
  • School will not be in session for that day for any grade level.
  • All district buildings will be closed.
  • All district events (athletic or otherwise) will be canceled.
 

 In the Event of a Delayed Morning Schedule (2-Hour Delay)

 
  • ​Morning School Buses will pick up at bus stops two hours later than usual. (Example: If your morning school bus pickup time is 6:18 a.m., your bus will pick-up at 8:18 a.m.)
  • Afternoon School Buses will depart school and drop off students at the same time as a normal day.
  • All AVP, IBA, JR. ROTC, Transition and work-study programs will be canceled. 
  • Preschool & Kindergarten: Morning (AM) kindergarten will not be canceled. They will run in accordance with the delay. Morning (AM) preschool will be canceled. Afternoon (PM) preschool students will attend school and have bus service on their normal schedule.
Please note: Parents always have the option to keep their student home if they are concerned about hazardous conditions. Students will not be penalized for their absence under these circumstances.
 

 In the Event of an Early Release

 
  • ​If school is in session and a serious storm develops, students may be released early. Local radio and television stations will be advised that District 20 is on storm alert.
  • A decision will be made by 10:30 A.M. to release students. Schools will be dismissed approximately two hours early and school buses will drop off students at their normal bus stops.
  • Parents are advised to provide their younger children with an early release plan in the event they cannot meet their children at home.
 Please note: During hazardous weather, parents may pick up their children from school at any time.
 

 Standards for Weather Decisions

 

​In order to assure consistency throughout the Fall/Winter/Spring inclement weather season, descriptive criteria must be identified to assure that decisions are made in accordance with specific sets of factors in various circumstances.


The most important consideration will always be travel safety.

Academy District 20 has at least four unique climatological areas, with significant potential for weather differences among Rockrimmon, Briargate, Black Forest and Gleneagle. Subsequently, if conditions or forecast conditions indicate weather safety concerns in any of these areas, decisions will apply towards the entire district as well as all out-of-district programs serviced by the transportation department.

 

1. WHAT ARE THE MAIN REASONS FOR DELAY OR CLOSURE?

  • Snow accumulation
  • Road Conditions
  • Weather Conditions (limited visibility, high winds, freezing rain/fog)
  • Temperatures/Wind chill
  • Building access
  • Weather Forecast

 

2. HOW DOES THE DISTRICT MAKE A DECISION?

If the weather report indicates that there is a possibility of significant inclement weather, the Transportation Department has a three-member driving team who will respond in accordance with conditions at 3:00AM. Actions include:

  • Advanced notice to get up and drive the assigned area.
  • Get up and assess each residence area, contact the team chief, then jointly determine action.
  • Sometimes weather is unexpected, and drive team members may be called between 2:00 and 3:00 and directed to conduct unplanned road evaluations.
    If road evaluation is required:
  • Constant radio contact is maintained between all members and the Director to report area conditions.
  • Contact with the Weather Consultant is made to determine condition expectations through the morning.
  • Contact with Colorado Springs and El Paso County road departments to determine sanding/plowing expectations.
  • Contact with adjacent districts (11, 38, 49) to share findings and recommendations.
  • Final summarization among all team members to finalize recommendation.
  • Contact Superintendent (4:15) for decision.

 

3. IF THE DECISION IS MADE TO DELAY/CLOSE, HOW DO WE GET THE WORD OUT?

• 20Alert
• TV and Radio
• District 20 Web Site
• Calling Trees

 

4. WHAT SPECIFIC FACTORS ARE CONSIDERED IN THE DECISION PROCESS?

  1. Snowfall at an accumulation rate of more than one inch per hour with an NWS forecast of equal or greater accumulating snowfall rate continuing through at least 7:00 AM will result in a recommendation for delay.
  2. Snowfall at an accumulation rate of more than one inch per hour with an NWS forecast of equal or greater accumulating snowfall rate continuing through at least 9:00 AM will result in a recommendation for closure. This recommendation will generally follow a delay that has already been announced through the media.
  3. Deteriorating road conditions reported by any members of the road evaluation team that are not expected to improve by 7:00 AM will result in a recommendation for delay.
  4. A second road network evaluation will be conducted between 6:00 and 7:00 AM. If road conditions are deemed unsafe and are expected to continue to deteriorate through at least 10:00 AM, a recommendation for closure will be made.
  5. If D20 facilities teams determine that school areas cannot be safely cleared for the regularly scheduled arrival of students and staff, a recommendation for delay will be made.

 

5. WHAT DISTRICT POLICIES COVER SCHOOL DELAYS AND CLOSURES?

  • EBCE-School Closings and Cancellations
  • EBCE-R-Procedures for School Closings and Cancellation